01List Furniture, Quantities & Room Dimensions
List the pieces, quantities, dimensions and priorities. Include the delivery location and the date you need the furniture in use.
FURNITURE SOURCING IN CHINA
Buy Furniture from China
Choose furniture for your rooms. Compare the details, approve a clear order and plan the delivery with sourcing support in China.
Start your furniture projectFURNITURE BUYING & PROJECT COORDINATION
Furniture Selection, Specifications & Delivery Planning
Buying furniture from China starts with more than finding a good-looking product. Bring your room list, dimensions and material preferences together before comparing prices.
Arcaya can help you review selections in person or remotely and coordinate the agreed sourcing work. Compare the complete delivered cost, and confirm who handles each step before you commit.
FROM SELECTION TO DELIVERY
Room Lists, Materials, Order Approval & Total Cost
01
02Confirm Materials, Upholstery & Construction
Review upholstery and finish references. Specify the construction of each component instead of relying on a broad product label.
Material reference: 吴多 / Zhihu
03Approve Item Codes, Specifications & Quantities
Give every piece an item code. Keep dimensions, quantities, samples and the approved quotation together in one current revision.
04Calculate Furniture, Sourcing & Delivery Costs
Separate furniture, sourcing work, packing, freight and destination services. Make exclusions and the delivery endpoint explicit.
IN PERSON OR FROM HOME
Buy in Foshan or Source Furniture Remotely
A showroom visit changes how you compare products. It does not replace the need for a written specification, approvals and a delivery plan.
VISIT FOSHANIn-Person Showroom Visits in Foshan
Useful when seat comfort, proportion and physical finishes are important to your decision.
- Before the trip. Match appointments to your product categories, style and budget.
- During selection. Record the seller, item code, dimensions and quoted specification.
- After your visit. Continue sample approvals, supplier follow-up and agreed delivery coordination.
SOURCE REMOTELYRemote Selection by Photos, Video & Samples
Useful when you have clear references or cannot travel to China.
- Build the shortlist. Share product images, plans and a room-by-room list.
- Approve the details. Use written specifications, video review and suitable physical samples.
- Agree the checks. Confirm the inspection scope and what evidence you receive before shipment.
Factory, showroom or online platform: what still needs arranging?
| Route | Useful when | Work still to arrange |
|---|---|---|
| Direct factory | You have a clear specification and a suitable manufacturer | Supplier checks, approvals and logistics |
| Showroom visit | You want to see and compare products in person | Specification records and post-visit follow-up |
| Online platform | You are comparing individual products or suppliers | Material verification, samples and order coordination |
| Sourcing support | You need local coordination across a defined list | Agree the service scope and decision responsibilities |
A factory, showroom and the company accepting your order may have different roles. Confirm who makes the goods, who invoices you and who handles a problem. A direct factory can suit a repeatable specification; a multi-category home may involve several suppliers.
ROOM-BY-ROOM SELECTION
Living Room, Dining Room & Bedroom Furniture Checks
A coordinated room reference establishes the direction. Product-level measurements and material details define what you actually order.
Several rooms to furnish? Keep item codes, finish references and room labels connected across the whole order.
BEFORE YOU ASK FOR PRICES
Information to Prepare Before Requesting a Quote
Measure the room and the route into it: doors, stairs, lift access and turning space. State measurement units and flag anything that still needs confirmation.
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YOUR ROOM LIST
Furniture References, Dimensions & Finish Choices
Keep product references, quantities, dimensions and finish choices together. A bed described as king size is not enough: provide the actual mattress dimensions and the required frame size.
Item & room
Code, product, reference and quantity
Size & material
Dimensions, units, construction and finish
Budget & timing
Priority, destination and required use date
See a sample room-by-room schedule
| Item code | Room | Furniture | Qty | Details still to confirm |
|---|---|---|---|---|
| LR-01 | Living room | Sofa | 1 | Overall size, seat depth, chaise side, upholstery code |
| DN-01 | Dining room | Table + chairs | 1 + 6 | Table size, chair count, seat height and leg clearance |
| BR-01 | Bedroom | Bed + bedside pieces | 1 + 2 | Actual mattress size, outer frame size and bedside clearance |
| ST-01 | Study | Desk + chair | 1 + 1 | Desk height, chair adjustment and cable access |
Illustrative starter list, not an Arcaya project or a fixed furniture package.
What should you ask a supplier to quote?
Please quote the attached room list for delivery to [country / city]. For each item, include the exact dimensions, material and finish reference, quantity, unit price and currency, sample cost and timing, production lead time, packed dimensions and weight, and any excluded services. Please identify which details still require approval.
COMPARE LIKE FOR LIKE
Compare Materials, Dimensions & Quotation Inclusions
Two pieces can look almost identical and still use different materials or construction. Resolve the details before treating their prices as comparable.
| Quote detail | Question to resolve |
|---|---|
| Product specification | Which material, dimensions, finish and configuration are included? |
| Quantity and price basis | Is the price per piece, set or complete configuration? |
| Samples and customization | Are samples, drawings or custom changes charged separately? |
| Packing and freight | What packing is included and where does the shipping scope end? |
| Lead time and approvals | When does the estimate start and what approvals are needed? |
Wood, Veneer, Upholstery & Internal Construction
Identify the wood species, board or veneer components, upholstery coverage and internal construction. One material label should not stand for the whole product.
Physical Samples & Finish Approval Records
Retain suitable physical samples and their codes. Screen images help you review direction but are not a precise colour reference.
Price Units, Included Services & Extra Charges
Confirm whether the price is per piece, set or complete configuration, and whether samples, custom drawings, packing and freight are included.
Material and construction questions by product
| Product / label | Ask the supplier to identify | Evidence to keep |
|---|---|---|
| Leather sofa | Leather type and grade; which surfaces use leather or a different covering; frame and cushion construction | Upholstery sample code, written specification and detail photos |
| Solid wood / walnut finish | Wood species and which parts are solid timber, veneer or board; finish code | Component breakdown, finish sample and underside / edge photos |
| Stone-look tabletop | Natural stone, sintered material or another surface; thickness, backing and edge treatment | Material specification, slab / surface reference and handling instructions |
| Bed and mattress | Mattress dimensions, frame opening, slat or support arrangement and assembly method | Dimensioned drawing and assembly / hardware list |
| Cabinet or sideboard | Carcass, doors and back-panel materials; hinges, runners and anchoring requirements | Construction details and hardware references |
A photo does not establish composition, durability or compliance. Agree the specification and any required supporting evidence before approval.
Approval & Evidence
Supplier Identity & Product Checks Before Paying a Deposit
A showroom visit or reference video can help you shortlist products. Before committing, connect the order to a named seller, a written specification and the evidence you will accept.
| Decision | Evidence to request | What to resolve before payment |
|---|---|---|
| Who sells and who produces | Seller name, quotation issuer, production location and named contact. | Confirm whether the party is the factory, a trading company or an agent; record who handles defects. |
| What the reference means | Item drawing, physical finish sample code and approved sample photographs. | A reference image is design intent, not proof of the exact shape, colour or internal construction. |
| When a payment becomes due | Agreed payment stages linked to dated approval or review records. | Write the release conditions, unresolved issues and the process for price or specification changes. |
| What the destination needs | Material description and the documents requested by your importer or adviser. | For US-bound regulated composite-wood products, review applicable EPA requirements before placing the order. |
| What the delivery quote covers | Named destination, trade term and version, packing, freight and local service scope. | Keep a broker-reviewed import allowance separate from a furniture price; confirm unloading and installation. |
A public buyer post describes a chair shape and finish mismatch. This is a self-reported incident, not a verified finding about a supplier; the practical response is separate drawing, swatch and sample approvals.
HOW IT WORKS
Furniture Order Approval & Supplier Follow-Up Steps
Approve the product schedule
Confirm item references, quantities, dimensions, materials and any alternatives.
Approve Finish Samples & Technical Documents
Record the approved finish references and required technical information.
Confirm Prices, Payment Milestones & Responsibilities
Confirm the quotation, payment milestones and responsibilities with the relevant parties.
Record Product Changes & Production Progress
Use a revision log so substitutions and changes are explicitly approved.
Confirm the seller's identity, invoice details and payment recipient. Record how changes, corrective work and after-sales issues are handled.
What belongs in the order approval record?
| Record | Confirm before approving |
|---|---|
| Product revision | Item codes, quantities, dimensions, finish codes, approved drawings and permitted variation |
| Commercial scope | Currency, quotation validity, included services, exclusions and agreed payment milestones |
| Changes | How a proposed substitution is documented, priced and approved before use |
| Checks and remedies | Who checks what, how issues are recorded and when corrective work is reviewed |
| After-sales process | Who handles a defect, what evidence is needed and how parts, repair or other remedies are agreed |
Separate sample approval, production completion, inspection, packing, dispatch and destination delivery. Ask which dates are estimates and which are agreed commitments.
BUDGET & SERVICE SCOPE
Furniture, Sourcing, Freight & Destination Costs
An attractive product price is only one part of the purchase. Compare the same specification and delivery scope with a local alternative.
Furniture
Selected products, quantities and agreed customization.
Sourcing support
Samples, selection, supplier coordination and agreed checks.
Packing & freight
Export protection, inland transport, international freight and any insurance.
Taxes, Local Delivery, Assembly & Storage
Applicable fees and taxes, local delivery, unloading, assembly, storage and other agreed work.
Confirm destination charges with the appropriate broker or authority. Do not apply a generic tax percentage or treat an unquoted cost as free.
When is buying from China worth exploring?
When Importing Furniture May Suit Your Project
- You have several pieces to coordinate.
- You need a particular size, finish or configuration.
- You can allow time for samples, production and delivery.
When to Compare Local Furniture Suppliers
- You need immediate delivery or easy returns.
- The order is small relative to the shipping cost.
- You cannot arrange receiving or assembly.
Include travel costs if you plan a buying trip. A single bulky, low-value piece may be less attractive once packing, freight and local handling are added.
PROJECT BUDGET
Entered subtotal
7 cost groups not quoted
Planning estimates only, not an Arcaya quote or a tax calculation. Enter amounts in one currency without duplicating services already included in another line. Blank amounts are unquoted, not zero.
PACKING & SHIPPING
Packing Lists, Freight Options & Delivery Scope
A shipping quote needs packed dimensions, package count, gross weight, collection point and destination. Product dimensions alone do not describe the final shipment.
Consolidating Orders from Multiple Suppliers
Agree the consolidation location, incoming checks and responsibility for storage or re-packing.
Shared or Dedicated Freight Space
Review final packed volume, handling charges and the loading and unloading plan with the logistics provider.
Customs Clearance & Local Delivery Responsibilities
Confirm required product information, shipment documents, clearance and local delivery for the actual destination.
Confirm the shipment scope and handover
| Option | Question to resolve |
|---|---|
| Multiple suppliers | Where will goods be consolidated, who checks the incoming items and how are storage or re-packing charged? |
| Shared-container shipment | Which origin and destination handling charges are included, and what extra handling will the furniture pass through? |
| Dedicated container | What is the final packed volume, can the goods be safely loaded together and who plans unloading at destination? |
| Door-to-door quotation | Does the scope end at the port, kerbside or inside the property? Is unloading, upstairs delivery or assembly included? |
If a trade term is used, record its agreed rule, version and named place. Have the seller and logistics provider explain their tasks, costs and handover. ICC publishes the Incoterms rules.
Confirm required documents and packing treatment with the destination broker or relevant authority before ordering. Agree who supplies the invoice, packing list and shipment documents.
BEFORE DISPATCH
Pre-Shipment Checks Against Approved Specifications
Agree what will be inspected and whether every item or a sample is checked. Keep unresolved issues visible before the next agreed milestone.
- Item identification. Match models and quantities to the current approved schedule.
- Dimensions & finishes. Compare measured sizes, samples and visible condition.
- Functions & hardware. Include the agreed operation, assembly and component checks.
- Issue records. Document defects, corrective work and the follow-up decision.
Visual checks do not replace required independent testing or product-specific documentation.
Check Package Counts, Labels & Visible Damage
Count packages, read labels and note visible damage against the packing list.
Photograph Packaging, Labels & Damaged Items
Photograph labels, packaging and affected items. Check before assembly and retain packaging where practical.
Report Issues & Confirm Repair or Replacement
Report through the agreed channel. Confirm the remedy and who handles parts, repair, replacement transport or any return.
Receiving checks and reporting sequence
- Identify the delivery. Match package count and labels to the packing list and note visible damage.
- Keep evidence. Photograph labels, packaging and affected items; retain the packaging where practical while a claim is assessed.
- Check before assembly. Review dimensions, finishes, hardware and visible defects against the approved records.
- Report through the agreed channel. Send the item code, photos and a clear description within the agreed reporting terms. Do not assume the supplier, carrier and insurer handle the same issue.
BEFORE YOU START
Buying Furniture from China FAQs
Clear decisions before a confirmed order.
Can I buy furniture from China without visiting?
Yes. A remote order needs clear references, dimensioned specifications, approved material samples and an agreed inspection process. Ask what can be shown by live video and what requires a physical sample or independent evidence.
Can I buy one piece, or is there a minimum order?
Minimum quantities, custom-order requirements and willingness to supply individual buyers vary by supplier and product. Ask for the requirement on your exact item. For one bulky piece, compare the complete delivered cost with a local option.
Is a factory always cheaper than a showroom?
No. Compare the same construction, finish, quantity and service scope. A lower product price may exclude packing, delivery or follow-up, and a factory may not cover every category in a whole-home list.
How long does buying and shipping furniture from China take?
Request separate estimates for samples, approvals, production, checks, packing, dispatch and destination delivery. Stock items and custom production differ. Work backward from your required use date and clarify the effect of changes, consolidation and site readiness.
How can I confirm leather or solid-wood claims?
Ask for a written component-level specification, suitable samples and supporting product information. Identify which sofa surfaces use leather and which cabinet parts use timber, veneer or board. A photograph or broad material label alone does not settle composition.
Does door-to-door shipping include installation?
Do not assume it does. Confirm the delivery endpoint, unloading, stairs or lift handling, assembly, packaging removal and any site restrictions in the quotation. Name the party responsible for each task.
What if furniture arrives damaged or does not match?
Keep the approved schedule and sample records, document the item and packaging, and report through the agreed process. The responsible party and remedy depend on the issue and agreements. Confirm reporting terms, repair, replacement and return arrangements before ordering.
What does Arcaya help coordinate?
Arcaya describes both remote and in-person sourcing on its furniture sourcing page. The proposed project scope should identify product selection, supplier coordination, specification approvals, agreed checks and shipping work. Destination delivery and installation require separate confirmation.
Does a factory-looking showroom prove I am buying directly from a factory?
No. Ask who issues the quotation, receives payment and produces the items. Factory ownership and seller responsibility are different questions; record both rather than inferring them from a showroom photograph.
Does a colour match in a video count as finish approval?
Use a physical swatch with a reference code wherever finish consistency matters. Lighting and screens change appearance. Keep dated photographs as a supporting record, and separately approve shape, dimensions and construction.
Furniture Sourcing Enquiry
Request a Furniture
Sourcing Quote
Send your product list, reference images or room plans. We’ll review your project and show you the clearest path to an accurate quotation.
- Product Lists, Reference Images & Room PlansA product list, reference images or room plans are enough for us to begin.
- Project Scope & Quotation RequirementsWe identify missing details, confirm the scope and explain the next steps before you commit.
- Supplier, Quality Check & Shipping CoordinationYour Arcaya contact coordinates suppliers, specifications, quality checks and shipping.
Reply in 1-2 working daysNo payment at this step
Furniture Sourcing Enquiry
4 quick fieldsService type is set to Furniture Sourcing—everything below the line is optional.